Facility focus: Now That The Ember Months Are Here

The “ember months” are upon us, and the festivities are in full swing! From “owambe” and wedding parties to end-of-year celebrations and family reunions, it’s a season that brings people together. One establishment that becomes indispensable during this time is the event center. If you’re planning an event, booking your venue in advance is essential, as halls fill up fast during this busy period. In Nigeria, we’re often drawn to the aesthetic appeal of a venue, but there’s much more to consider when booking an event hall.

This guide covers two key points to help you make informed decisions for your event:

1. The Importance of Facility Managers in Event Centers

Facility managers are crucial to the smooth operation of event centers, especially during the high-demand ember months. Their roles go beyond maintenance; they ensure that the event center is safe, compliant with Health, Safety, and Environmental (HSE) regulations, and fully functional for each event. Here’s why they’re indispensable:

• Safety and Risk Management: Facility managers identify potential hazards, conduct safety audits, and ensure the venue complies with fire safety and emergency exit requirements. This proactive approach reduces risks, keeping guests and staff safe.
• Regulatory Compliance: Facility managers stay informed on HSE regulations, ensuring that all electrical, plumbing, and ventilation systems meet the latest codes. This compliance is crucial for the venue’s legal operation and for protecting everyone involved.
• Crowd Management and Emergency Preparedness: With large gatherings, crowd safety is vital. Facility managers implement crowd control and emergency evacuation plans, and they train staff on emergency response protocols.
• Enhanced Guest Experience: Facility managers maintain cleanliness and functionality, allowing guests to enjoy the event comfortably and without interruptions. Their behind-the-scenes work enhances the overall ambiance, contributing to a memorable experience.

1. What to Look Out for Before Booking an Event Hall
   When booking a hall, it’s essential to go beyond aesthetics and evaluate the venue’s suitability for your event. Here are some key considerations:

• Safety Features: Check that the hall has sufficient fire exits, fire extinguishers, and emergency lighting. Ask if they conduct regular safety checks and have a plan in case of an emergency.
• Facility Management: A well-managed facility is essential. Look for a venue with a dedicated facility manager or team to handle maintenance, safety protocols, and crowd control.
• Capacity and Layout: Ensure the hall can accommodate your expected number of guests comfortably. Overcrowding can lead to safety issues, so confirm the venue’s capacity limits and seating arrangements.
• Parking and Accessibility: Confirm that there’s enough parking for your guests and that the venue is accessible to people of all abilities.
  •Aesthetics and Amenities: While aesthetics matter, they should complement—not replace—core functionalities. Check for audio-visual equipment, lighting options, and other amenities to support your event.
  As you prepare to host or attend gatherings this season, remember the importance of a well-chosen, well-managed event center. Till next time, stay safe!

Kenny Akintola is the Chief Facility Officer,
Express Business Support Ltd